← SMALL BUSINESS AI RESOURCES

OUR PROMPT LIBRARY.

Tested, ready-to-copy prompts for your business. Filter by focus area and experience, then paste straight into your AI tool.

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Experience:
Strategy↻ Quarterly

Small Business Market Analysis (Guided)

Run a rigorous, interview-style market analysis with explicit evidence rules and a 30-day execution plan.

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Strategy↻ Quarterly

Small Business Market Analysis (Guided)

You are a market research analyst helping a small business owner understand their market and build a lead generation strategy. I'm going to give you information about my business. Then I need you to produce a structured analysis. HERE IS MY BUSINESS INFORMATION: - Business: [BUSINESS DESCRIPTION] - Primary product/service: [PRIMARY PRODUCT/SERVICE] - Geographic market: [CITY] - Target customer type: [TARGET CUSTOMER TYPE] - Price range: [PRICE RANGE] - Current marketing channels: [CURRENT MARKETING CHANNELS] - Known competitors: [KNOWN COMPETITORS] - Examples of great past customers: [2-3 EXAMPLES AND WHY THEY WERE GREAT FITS] Based on this, produce the following analysis. Be specific, use real industry terms, real job titles, and concrete details. Do not give me generic advice. SECTION 1: IDEAL CUSTOMER PROFILE (ICP) Describe my ideal customer in detail: - Industry or sector (be specific, not just "small businesses") - Company size (employees, revenue range) - Decision-maker's job title and role - Their top 3 pain points, written in THEIR language (how they would describe the problem to a colleague, not how I would describe my solution) - What triggers them to look for a solution like mine - What they've probably tried before and why it didn't work SECTION 2: VALUE PROPOSITIONS Give me 3 value propositions, ranked by strength: - Each one should connect a specific customer pain point to a specific capability of my business - Write them as "You [pain point] → We [solution] → You get [outcome]" - For the strongest one, write a 2-sentence version I could use in an email SECTION 3: COMPETITIVE LANDSCAPE Identify 3-5 competitors or alternatives my ideal customer is likely considering. For each: - Name and what they offer - Their approximate price range (if known) - Their key strength vs. mine - Their key weakness vs. mine - IMPORTANT: Mark any competitor you're not confident about with [VERIFY]. I will check these myself SECTION 4: MARKET POSITIONING STATEMENT Write a single paragraph that explains where my business fits in this market, what makes me different and why my ideal customer should choose me over the alternatives.
After you run this: Save the full output to Google Docs as "Market Analysis - [Business Name] - [Date]." Keep it handy, you'll upload it as a source in Module 4 when you build your prospect sheet. This document powers everything else in your lead gen engine. Re-run quarterly with updated business info.
Lead Generation↻ Monthly

Deep Research Prospect Finder

Send Deep Research out to find real companies and decision-makers matching your ICP. Returns a prospect list, scorecard, and reusable search strategies, grounded in live web results, not invented names.

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Lead Generation↻ Monthly

Deep Research Prospect Finder

I need you to research and find real companies and decision-makers who match my Ideal Customer Profile. Search the web, company websites, industry directories, local business listings, news articles, association member pages, and any other relevant sources. HERE IS MY IDEAL CUSTOMER PROFILE: [PASTE YOUR ICP FROM MODULE 1, the full Section 1 output] WHAT I NEED YOU TO FIND: SECTION 1: PROSPECT LIST Find 15-20 real companies or organizations that match my ICP. For each, provide: - Company name - What they do (1 sentence) - Why they match my ICP (which criteria they fit) - The most likely decision-maker's name and title (if findable) - The decision-maker's linkedin and email (if findable) - Company website URL - Any "buying signal" you found, recent news, job postings, growth indicators, published content about relevant problems - Where you found this information (so I can verify it) SECTION 2: PROSPECT SCORECARD Based on the ICP, create a simple yes/no checklist I can use to quickly evaluate whether a prospect is a good fit: - Industry match - Company size match - Right decision-maker title - Geographic match - At least one buying signal present SECTION 3: SEARCH STRATEGIES FOR ONGOING PROSPECTING Based on what worked in your research, tell me: - Which search queries or sources produced the best results - 3 Google searches I can re-run monthly to find new prospects (use search operators like site:, intitle:, "exact phrases") - 2-3 directories, associations, or industry sources worth checking regularly - Include URLs where possible (mark as [VERIFY] if uncertain) IMPORTANT: I need REAL companies and REAL people. Do not make up names or fabricate companies. If you can't find enough matches, tell me how many you found and explain what to search for manually to find more. It's better to give me 8 verified prospects than 20 hallucinated ones.
After you run this: Verify every company and person in Module 3 before reaching out. AI can still get things wrong, even with Deep Research. Log promising prospects in your Lead Tracker with 'Deep Research, verify' in the Source column. Save the Search Strategies section (Section 3 of the output) to re-run monthly.
Lead Generation↻ Monthly

Prospect Sheet + LinkedIn Outreach Builder

Upload your Deep Research output and business sources, then generate a Google Sheet with verified prospect rows and a customized LinkedIn outreach message for each one.

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Lead Generation↻ Monthly

Prospect Sheet + LinkedIn Outreach Builder

Please create a Google Sheet that contains the following columns for each prospect: - Company name - Point of contact name - Email - LinkedIn URL - Buying signals - Customized LinkedIn outreach message Using my business sources, write a message for each prospect that: - Opens with a specific pain point they're likely experiencing (use language from my ICP, words they would actually say) - Explains how my business solves that problem (reference my actual services and products, not generic claims) - Includes a specific, low-pressure call to action (free consultation, a helpful resource, or a quick 15-minute call) - Sounds like a real person wrote it, conversational, not corporate - Is under 150 words Rules: - Do not use buzzwords or filler phrases - Do not say "I hope this message finds you well" - Do not start with "I" as the first word - Include a subject line Write each message from my perspective as the business owner.
After you run this: Open the generated Google Sheet, scan each row, and verify the contact details before sending. Customize the LinkedIn message column for any prospect where the auto-generated copy feels off. Track responses, meetings booked, and next steps in additional columns as you go.
Lead Generation↻ Monthly

Cold LinkedIn Message Generator

Generate a single cold LinkedIn outreach message grounded in your actual business, ICP, and value proposition, not a generic template.

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Lead Generation↻ Monthly

Cold LinkedIn Message Generator

I need to write a cold LinkedIn message to a potential customer who matches my Ideal Customer Profile. Using my business sources, write a message that: - Opens with a specific pain point they're likely experiencing (use language from my ICP, words they would actually say) - Explains how my business solves that problem (reference my actual services and products, not generic claims) - Includes a specific, low-pressure call to action (free consultation, a helpful resource, or a quick 15-minute call) - Sounds like a real person wrote it, conversational, not corporate - Is under 150 words Rules: - Do not use buzzwords or filler phrases - Do not say "I hope this message finds you well" - Do not start with "I" as the first word - Include a subject line Write it from my perspective as the business owner.
After you run this: Paste the output into the LinkedIn outreach column of your prospect sheet. Customize the message for each prospect before sending, swap in their name, company, and any specific detail you found during research.
Lead Generation↻ Monthly

Warm LinkedIn Message Generator

Generate a warmer LinkedIn message for prospects you've been introduced to or met at an event, opens with the shared connection, gets to value faster, ends with a low-friction next step.

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Lead Generation↻ Monthly

Warm LinkedIn Message Generator

Write a version of my LinkedIn outreach message for a warmer context, when I've been introduced to the prospect by a mutual contact, or when I'm following up after meeting them at an event or conference. Rules: - Under 120 words - Open by referencing the shared connection or event (leave a [MUTUAL CONTACT] or [EVENT NAME] placeholder I can fill in) - Get to the value faster since there's already some trust - Same conversational tone, not formal, not salesy - End with a specific, easy next step Also write a subject line under 8 words.
After you run this: Paste the output into the LinkedIn outreach column of your prospect sheet for warmer prospects. Before sending, fill in the [MUTUAL CONTACT] or [EVENT NAME] placeholder with the specific connection.
Lead Generation↻ Monthly

Lead List Builder

Find and prioritize potential customers in a defined local area and industry.

Lead Generation↻ Monthly

Lead List Builder

You are my growth analyst for a small business. Build a prioritized list of 20 potential customers in [CITY] for a [BUSINESS TYPE]. For each lead include: likely pain point, why they fit, and best first outreach channel. Rank from highest to lowest fit and explain each ranking briefly.
After you run this: Verify every company and person name by searching Google and LinkedIn. AI may generate names that don't exist. Add verified leads to your Lead Tracker spreadsheet. Use the "Prospect Research Briefing" prompt to prepare before reaching out.
Local Marketing↻ Monthly

Local Offer Generator

Create location-specific campaigns and offer copy based on audience intent.

Local Marketing↻ Monthly

Local Offer Generator

Act as a local marketing strategist. I run a [BUSINESS TYPE] in [CITY]. Generate 5 local campaign ideas for the next 30 days that drive booked calls or store visits. For each campaign provide: headline, offer, target audience, channel, and clear call to action.
After you run this: Pick the top campaign idea and implement it this week. Use the messaging copy as a starting point for social media posts, email blasts, or flyer text.
Customer Retention↻ As needed

Churn Rescue Messages

Write win-back sequences for inactive customers with value-based messaging.

Customer Retention↻ As needed

Churn Rescue Messages

You are my customer retention assistant. Draft a 3-message win-back sequence for customers who have not purchased in [NUMBER] days. Keep tone [TONE]. Include subject line or opener, core message, and one simple next action. Focus on value, not discounts first.
After you run this: Customize the sequence for your actual inactive customers. If you run this in Gemini in Sheets with your business sources uploaded, the messages will reference your specific services. Send the first message today.
Operations↻ As needed

SOP Drafter

Turn recurring business tasks into structured SOPs for delegation and consistency.

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Operations↻ As needed

SOP Drafter

Act as an operations manager. Convert this process into a clear SOP: [PASTE PROCESS]. Return output with purpose, owner, trigger, step-by-step checklist, quality checks, and common failure points. Keep language simple for training a new team member.
After you run this: Review the SOP for accuracy, add any missing steps, and share it with your team. Store finalized SOPs in a shared Google Drive folder.
Hiring↻ As needed

Role Scorecard Writer

Generate role scorecards and interview prompts for practical SMB hiring.

Hiring↻ As needed

Role Scorecard Writer

You are my hiring partner. Create a scorecard for a [ROLE] at a small business. Include top 5 outcomes for first 90 days, required skills, interview questions that test real-world judgment, and a 1-5 scoring rubric for each competency.
After you run this: Use the scorecard to structure your next interview. Share the 90-day outcomes with candidates so expectations are clear from day one.
Lead Generation↻ As needed

Prospect Research Briefing

Research a specific prospect before reaching out, understand their company, challenges, and why your business is relevant to them.

Lead Generation↻ As needed

Prospect Research Briefing

I'm about to reach out to a prospect. Help me prepare by researching them: Prospect name: [NAME] Company: [COMPANY] Title: [TITLE] LinkedIn URL or website: [URL] My business: [BUSINESS TYPE] in [CITY] Please research and tell me: 1. What does their company do? (1-2 sentences) 2. Based on their role and company, what are their likely top 3 priorities or challenges right now? 3. How is my business relevant to them? What specific problem of theirs could I help solve? 4. What's a good conversation opener, something specific to them (a recent company announcement, a LinkedIn post they made, an industry trend affecting them)? 5. What should I NOT say or assume in my outreach? If you can't verify something, say so. Do not make up facts about the prospect or their company.
After you run this: Use this briefing to personalize your outreach template before sending. Replace generic lines with specific references to their company, challenges, or recent activity. This turns a template into a message that feels personal.
Lead Generation↻ Monthly

LinkedIn Connection Message

Generate a short, professional LinkedIn connection request message, conversational, not salesy.

Lead Generation↻ Monthly

LinkedIn Connection Message

Rewrite my cold LinkedIn outreach as a connection request message. Rules: - Maximum 75 words (LinkedIn has a strict character limit) - Conversational, one professional reaching out to another - Reference a specific reason you're connecting (their role, their company, a problem they might have based on my ICP) - End with a soft question, not a hard ask - No sales pitch - No "I'd love to pick your brain" - No "I came across your profile and was impressed" - Sound like a real human, not a bot If you don't have my outreach message for context, use my ICP and value proposition from my sources to write this from scratch.
After you run this: Use this when sending a LinkedIn connection request (which has a strict character limit). When sending, personalize the message for each prospect, mention something specific from their profile or recent activity. Log every message sent in your prospect sheet.
Lead Generation↻ Quarterly

Follow-Up Sequence Builder

Generate a 3-message follow-up sequence for prospects who don't respond, each message references a different pain point and adds new value.

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Lead Generation↻ Quarterly

Follow-Up Sequence Builder

Create a 3-message LinkedIn follow-up sequence for prospects who don't respond to my initial outreach. Use my business sources to keep the messaging grounded and specific. Rules: - Space them 4-5 days apart - Each message should be shorter than the previous one Message 1 (Follow-up, day 4-5): - Reference a DIFFERENT pain point from my ICP than the one in my initial outreach - Add a new piece of value, a tip, a relevant stat, or a useful resource related to their problem - Keep the tone helpful, not nagging Message 2 (Follow-up, day 8-10): - Share a brief success story or result from my business (based on what you know from my sources) - Ask a genuine question instead of making a pitch - Keep it to 75 words max Message 3 (Final follow-up, day 12-15): - Short and direct, 3-4 sentences max - Acknowledge you've reached out before - Restate the single most compelling reason to talk - Give a clean exit: "If this isn't relevant to you right now, no worries at all, happy to stop reaching out." For each message, provide: - Subject line - Body text
After you run this: Paste each follow-up into the matching row in your prospect sheet. When a prospect doesn't respond to your initial outreach, wait 4-5 days and send Follow-up #1. Update the "Outreach Sent" and "Next Step" columns as you go.
Strategy↻ Quarterly

Objection Handling Cheat Sheet

Anticipate the top reasons prospects say no and prepare confident, non-pushy responses.

Strategy↻ Quarterly

Objection Handling Cheat Sheet

Based on my business sources and Ideal Customer Profile, create an objection-handling cheat sheet. For each of the top 7 objections a qualified prospect might raise: 1. State the objection in the prospect's own words 2. Explain why they might feel this way (validate it, don't dismiss) 3. Provide a 2-3 sentence response that addresses the concern directly, using evidence from my business (results, process, guarantees, or relevant experience from my sources) 4. Suggest a follow-up action that moves the conversation forward without pressure Common objection categories to consider: - Price / budget concerns - Timing ("not right now") - Already have a solution / using a competitor - Need to check with someone else - Don't see the ROI - Had a bad experience with something similar - Don't know enough about my business to trust it yet Format as a table I can print and keep at my desk.
After you run this: Save or print this cheat sheet. Review it before sales calls or when a prospect pushes back. Update it quarterly as you learn which objections come up most.
Local Marketing↻ Monthly

LinkedIn Content Ideas

Generate LinkedIn post ideas that attract your ideal customer by addressing their pain points and positioning your expertise.

Local Marketing↻ Monthly

LinkedIn Content Ideas

I run a [BUSINESS TYPE] in [CITY] targeting [TARGET CUSTOMER TYPE] customers. My ideal customer's top pain points are: [PASTE TOP 3 PAIN POINTS FROM YOUR ICP] Create 10 LinkedIn post ideas that would attract my ideal customer. For each post, provide: 1. A hook (the first 1-2 lines that appear before "see more," which must stop the scroll) 2. The main content angle (3-4 sentences describing what the post covers) 3. A call to action (soft, invite engagement, not a sales pitch) 4. The pain point it addresses (from the list above) Rules: - Each post should provide genuine value, a tip, insight, framework, or lesson learned - No posts that are just "here's what my company does" - Mix formats: 3 story-based, 3 tip/framework, 2 question/poll, 2 contrarian take or myth-busting - Use conversational language, not corporate jargon - Never use the word "leverage" or "synergy"
After you run this: Pick 2-3 posts for this week. Draft and schedule them on LinkedIn. The goal isn't to go viral. It's to be visible to the prospects you're reaching out to so they see you as a credible expert when your connection request arrives.
Lead Generation↻ Quarterly

Lead Magnet Designer

Design a free resource your ideal customer would find so useful they'd trade their email address for it.

Lead Generation↻ Quarterly

Lead Magnet Designer

Design a "lead magnet" for my [BUSINESS TYPE] in [CITY]. My ideal customer is: [TARGET CUSTOMER TYPE] who struggles with [PASTE TOP PAIN POINT FROM YOUR ICP]. Create 3 lead magnet concepts. For each one, provide: 1. Title (specific and benefit-driven, not vague) 2. Format (checklist, guide, template, calculator, quiz, or assessment, pick the best fit) 3. What it covers, 5-7 point outline of the content 4. Why my ideal customer would want it (what problem does it solve or what outcome does it promise?) 5. How to promote it for free, 3 specific distribution channels or tactics that cost $0 6. The follow-up sequence, after someone downloads it, what are the next 2 emails I send to move them toward a conversation? Rank the 3 concepts by: which one would generate the most qualified leads for my business (not just downloads, actual prospects).
After you run this: Pick the top concept and create it. Use Gemini to help you write the actual content. Then add the finished lead magnet to the source files you upload in Module 4. Your outreach can then reference it ("I have a free guide on X that might help...").
Operations↻ Daily

Inbox Triage & Reply Drafter

Paste a batch of unread emails and get them sorted by urgency, with a ready-to-send reply drafted for each in your voice.

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Operations↻ Daily

Inbox Triage & Reply Drafter

You are an executive assistant for a [BUSINESS TYPE] in [CITY]. I am the [ROLE]. Below is a batch of emails from my inbox. For each email: 1. Categorize it: URGENT (reply today), SCHEDULE (turn into a meeting/appointment), DELEGATE, FYI (no reply needed), or SPAM. 2. Give a one-line reason for the category. 3. For URGENT and SCHEDULE emails, draft a reply in a [TONE] tone that I can send with minimal edits, under 120 words, ending with a clear next step. Show URGENT items first. Here are the emails: [PASTE YOUR EMAILS HERE]
After you run this: Skim the URGENT replies, tweak anything personal, and send. Hand SCHEDULE items to the Appointment Scheduling Assistant.
Operations↻ As needed

Appointment Scheduling Assistant

Turn a back-and-forth email thread into proposed times, a polished confirmation message, and a calendar-ready summary.

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Operations↻ As needed

Appointment Scheduling Assistant

You help me schedule appointments for my [BUSINESS TYPE]. I am the [ROLE]. My working hours are: [PASTE YOUR AVAILABILITY, e.g. Mon-Fri 9am-5pm PT] Here is an email thread where someone wants to meet: [PASTE THE THREAD HERE] Do the following: 1. Propose up to 3 specific time slots that fit my availability and any constraints the other person mentioned. 2. Write a confirmation email in a [TONE] tone offering those slots and asking them to pick one. 3. Once a slot is chosen, give me a one-line calendar entry: title, date/time, attendee, and a one-sentence agenda.
Operations↻ Daily

Daily Inbox Summary

Paste your morning inbox and get a skimmable briefing: what needs you today, what can wait, and a short to-do list, all in under two minutes.

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Operations↻ Daily

Daily Inbox Summary

You are my chief of staff. I run a [BUSINESS TYPE] in [CITY] and I am the [ROLE]. Below is a batch of emails from my inbox. Give me a short morning briefing so I know exactly where to spend my time today. Produce: 1. TOP PRIORITIES: the 3-5 emails that genuinely need me today, each a one-line summary with the sender and what they want. 2. WAITING ON A REPLY: anything where someone expects a response but it can wait a day or two. 3. FYI / NO ACTION: a one-line roll-up of everything else (newsletters, receipts, notifications) so I can ignore it with confidence. 4. SUGGESTED TO-DO LIST: turn the top priorities into an ordered checklist of 3-5 concrete actions for today. 5. TIME-SENSITIVE: flag any deadlines, meetings, or dates mentioned anywhere in these emails. Keep it skimmable, I want to read this in under two minutes. Here are the emails: [PASTE YOUR EMAILS HERE]
After you run this: Skim the briefing, knock out the suggested to-do list, then hand your top priorities to the Inbox Triage prompt to draft the replies.